Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
What information is being collected?
The personal data we collect from you is – full name, contact number, email and gender.
Your participation in rotas for service in the church.
Information contained in emails or other correspondence from you and records of telephone calls or meetings with you.
Who is collecting it?
We are London Live Vineyard Church, part of the Vineyard Church UK and Ireland.
How is it collected?
We collect data through our Welcome Slips, which are handed out at Sunday church or via our website. In both instances we request your consent.
Why is it being collected?
The data which we collect enables us to stay in touch with newcomers and regular attendees.
How will it be used?
We regularly send out emails, text messages and WhatsApp groups, which contain information about our Sunday Church, midweek and catch up groups and to tell you about events that London Life Vineyard is running. To help us organise rotas, small groups and to communicate with you.
Information that you share with us may also be used for the purposes of pastoral care, encouragement, training and prayer.
Who will it be shared with?
The data we have recorded and only used by Senior Pastor, Group Leaders and administration facilitator.
On our on-line church management w, Church Suite, allows other members to contact you or to arrange rota swaps with you.
We do not share this information with anyone outside London Life Vineyard Church.
What will be the effect of this on the individuals concerned?
Not all attenders are able to attend Sunday church. We want to fit around your life. Through our communications we will not only keep people up to date, but also hope that it will allow people to try out and find groups that are right for them.
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We will take reasonable, necessary steps to ensure that your data is treated securely and in accordance with this privacy statement.
We will store your information for no longer than reasonably necessary. We will audit our church address book annually and continue to hold your contact details for as long as you agree in order to keep you informed about church, group and activities.
9. Your Rights
The right to request a copy of your personal data which the London Life Vineyard holds about you;
The right to request that London Life Vineyard corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for London Life Vineyard to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office.